A Guide To Proper Cloud File Management.

Every organization has a plethora of files that are very important to the enterprise. More and more small and midsize businesses are turning to cloud storage services to keep files and documents backed up and available from any Internet-connected device. This is a brief guide on proper cloud based file management.

Cloud file sharing involves a system where users are allocated storage space on a server and are allowed to perform read and write operations on the data they save in their space online. Cloud storage is one of the best ways to keep your business’s important data safe and accessible. As various industries have various diverse needs and objectives. When choosing a cloud service, it’s important for each business to consider its individual needs. And then select a provider that is best suited to it.

Here is a list of some of the important features you need to consider when choosing a cloud sharing service for your business.

Key Features of a cloud file sharing service

• Automatic sync

Automatic syncing capabilities are a must for business users who depend on the cloud. Services with this feature will update your files to reflect any edits you make in real time.

• View and edit files from the cloud

Business owners need to access their files at a moment’s notice, wherever they are. The best cloud sharing service provides the capability to make changes to files on the cloud and they are effected in real-time.

• Security and file encryption

Security is a top concern when you take your business to the cloud, so top cloud service providers encrypt your files at least once before it leaves your local servers.

• Flexible storage capacity at an affordable price

Your storage needs are unique to your business. Small business owners are most likely looking for a cloud storage platform that can accommodate data from five to 10 employees, with ample space at a reasonable price. Some storage platforms offer a limited amount of data for a cheap price and get progressively more expensive as they scale up.

• Reliable tech support

When it comes to your daily operations, technical difficulties can be a major limitation. If you or your employees can’t access important files when they’re needed, it could be a very big blow to productivity. Help and technical support services vary from service to service. The best services respond promptly and have someone available to help you 24/7.

Best Cloud file sharing platform

There are multiple cloud sharing services in existence now, and more are coming up by the day, each offering something different and the choice on which to use depends on the individual business needs.

Here is a list of some of the top sharing service

• DropBox

This is one of the top cloud sharing service. It provides small and medium businesses with flexible pricing plans that can be used by organizations of all sizes. It uses off-site servers for file storage and sharing. The solution allows you to automatically sync your files online and across the devices you use. Files can be managed as you do on your desktop.

• Google Drive 

This is a cloud storage service that allows you to store your files, videos, music, photos, etc. in a single location. It automatically syncs your data with all the devices linked to your account, which means they immediately receive the updates and changes you make.

• Box

This is a file-sharing service that provides secure collaboration from any device. You can use it to easily manage and share files across your companies. The service is used by more than 50,000 organizations worldwide.

• Apple iCloud

This is a cloud-based file-syncing and storage solution that enables users to store files in the cloud. The stored files are automatically synced to all devices in the account, including both Windows and Mac systems. The service comes with offerings such as the iCloud Photo Library and iCloud Drive, where you can keep all your files stored securely and updated everywhere.

• OneDrive for Business

One Drive for Business syncs files in real time, so users need not worry about working with outdated version of their documents and other files. It is regarded as one of the best file sharing application in the market, leveraging Microsoft’s vast experience and resources to provide customers with a stable and well-protected system to collaborate with shared files. As a key component of Microsoft’s Sharepoint server and Microsoft 365, the cloud-based platform provides customers with the flexibility of a fully mobile system to allow teams to work together from anywhere in the world.

• Egnyte

This can be a beneficial and valuable addition to businesses of any size looking to empower and simplify file sharing. With its auto synchronization, cloud archiving, unlimited API integrations, and many similar out-of-the-box features, Egnyte is truly a competent cloud file sharing platform.

Some Free open-source cloud sharing platform and their features

There are also some free and open source cloud sharing platforms that can still offer quality service.

• NextCloud

This is arguably the most popular open source cloud file sharing service. Apart from sharing files, it allows you to share calendars, contacts, emails and includes professional features like team collaboration and data synchronization and it packs text and video chat apps.

• Ceph

Ceph is an open source distributed object, block, and file storage platform that uses a POSIX-compliant network file system in order to provide large data storage, high performance, and optimum support for legacy applications.

• Aurora Files

Aurora Files is a developer friendly, encrypted file-sharing software. It has support for Google Drive and Dropbox as network logins, Zipped file viewer, and MS Office file viewer.

• YouTransfer

YouTransfer is an open source file transfer cloud service that has a Docker image for container users. The file transfer process works via link sharing via email, message, or any other sharing method together with an optional message.

• Pydio Cells

Pydio Cells is a Golang-based on-premise file management platform that aims to provide reliable file hosting, synchronization, and sharing. It has a strong emphasis on security and can be deployed on any server type of your choosing.

Today storing data online on cloud servers is the next big thing as it allows unlimited storage. Most companies are choosing cloud storage of files and data. CloudWare Technologies can give you quality cloud based storage and file sharing services. Providing you with the most suitable option for storing data online digitally. Try CloudWare Today!