CloudWare Technologies

Category: Attorneys/ Law Firms

Law practice management

Law practice management software is designed specifically for the overall management and automation of a law firm. It covers the entire activity of the firm, from client records to billings and bookkeeping. Also, it helps in scheduling appointments, documenting deadlines. It also helps the firm to be compliant to policies and regulations in documenting and overall practice.

A lot of attorneys and barrister may no be conversant with basic office management, as this isn’t a common requirement in being called to Bar. The system makes the overall running of the firm a lot easier and easy to user for even the least office savvy person on the team. With automation, office and business aspect of the practice would become less worrisome. Ultimately, It would help the firm focus more on the practice of law and less on office management. This is the result of Law meets Technology.

Features of Law practice management system

There is a plethora of legal software solutions which all claim to “make your legal practice easier.” Although some of these programs can deliver duly, others may not be a good fit for your practice. Though there’s no one software that is said to be the best in the market, as different practices have their individual needs. There are still some key features of law practice management systems that are key to the proper functioning of any law firm.

Here are some of the features that are a ‘must-have’ in any Law management software

Case management

This has to do with the complete process management of any given case. The system should be able to properly guide and inform you of everything pertaining to the case being worked on. It should go through your entire database and properly evaluate if there is any conflict of interest in the case. And also, go through the status of limitations in regards to the case. This is a must-have feature, as ultimately, a Firm’s competency is judged based on their productivity with cases given.

Time Tracking

This feature is also very important, as it tracks the entire working process if any case. From the point of acceptance until its completion. Meticulously taking note of the process and progression of the case. Also keeping track of the billing of clients.

Document Assembly

Any law firm would have a large number of files and documents to deal with. A good software would adequately assemble all documents. Properly itemizing them and prioritizing them as need be.

Contact Management

It is very important for a legal practitioner to keep proper tabs on all his clients. Having their contacts handy is a very major part of building better trust and comfort with clients. The software would be able to Keep a sustainable relationship between lawyer and client as it would properly assemble and manage the contacts of all the multiple clients of the firm.

Calendaring

Time management is highly important in any business, not less in legal practice. Having a good wrap around all your activities and have a properly documented schedule for your daily activities would improve productivity immensely and better the firm’s competency

Course Case Tracking

This is a feature that helps guide the progression of any case in court from the moment it gets there to its final verdict. This would keep lawyers aware of the development of his case in real-time.

Law Practice management system is highly beneficial to your legal practice. It enhances coordination in the office. Creating a proper chain of communication and understanding between staff and attorney. Helping the firm as a whole to be more efficient in meeting deadlines and duties can be appropriately delegated. All these would ultimately improve the firm’s overall productivity.

CloudWare Technologies provides you with the Best Law management software solution that would help keep your firm’s cases really organized. By proper documentation and concise monitoring of cases. Our solution provides you with the automation needed for easy file and document accessibility. With a user-friendly interface. Law practice automation cannot get any better than this. Try CloudWare Technologies Today.

August 23, 2019
Easiest Way to Manage Projects & Resources
Managing projects has grown increasingly complex over the past decade. Because of this complexity, large projects (particularly information technology undertakings) often finish past their due dates, over-budget, and with a lower than predicted return on investment. Project management software is a solution that helps project managers and teams collaborate and meet goals on time while managing resources and cost.

Functions may include task distribution, time tracking, budgeting, resource planning, team collaboration, and many more. It has the capacity to help plan, organize, and manage resource tools and develop resource estimates.

Features of Project Management Software Solutions
1. Project planning and scheduling.
2. Team collaboration.
3. Time tracking.
4. Reporting.
5. Project budgeting.
6. Billing and quotes.
How to Choose the Best Project Management Software Solution
1. Ease of use.
2. Third-party integrations.
3. Risk management.
4. Resource management.
5. Dependencies, milestones, and critical path.
6. Effective time tracking.
7. Customizable workflows.
8. Delegate tasks easily.
Benefits of Project Management Software Solutions
1. Easier collaboration on projects.
2. Internal and External Communication.
3. Budget Management.
4. Monitoring.
5. Document Sharing.
6. Better communication with clients and suppliers.
7. Enhanced Customer Satisfaction.
8. Remote working.
As the modern workplace continues to evolve, so too does the delicate art of project management. Gone are the days of moving post-it notes across whiteboards; businesses now are on the lookout for the most efficient and cost-effective tools, as they seek to streamline their workflow and get more out of doing less.

At Cloudware Technologies, we provide the best project management software solutions that are very easy to use, affordable, effective and user-friendly. Get Started Today!!
July 30, 2019
A Guide To Proper Cloud File Management.
Every organization has a plethora of files that are very important to the enterprise. More and more small and midsize businesses are turning to cloud storage services to keep files and documents backed up and available from any Internet-connected device. This is a brief guide on proper cloud based file management.

Cloud file sharing involves a system where users are allocated storage space on a server and are allowed to perform read and write operations on the data they save in their space online. Cloud storage is one of the best ways to keep your business’s important data safe and accessible. As various industries have various diverse needs and objectives. When choosing a cloud service, it’s important for each business to consider its individual needs. And then select a provider that is best suited to it.

Here is a list of some of the important features you need to consider when choosing a cloud sharing service for your business.

Key Features of a cloud file sharing service
- Automatic sync
Automatic syncing capabilities are a must for business users who depend on the cloud. Services with this feature will update your files to reflect any edits you make in real time.
- View and edit files from the cloud
Business owners need to access their files at a moment’s notice, wherever they are. The best cloud sharing service provides the capability to make changes to files on the cloud and they are effected in real-time.
- Security and file encryption
Security is a top concern when you take your business to the cloud, so top cloud service providers encrypt your files at least once before it leaves your local servers.
- Flexible storage capacity at an affordable price
Your storage needs are unique to your business. Small business owners are most likely looking for a cloud storage platform that can accommodate data from five to 10 employees, with ample space at a reasonable price. Some storage platforms offer a limited amount of data for a cheap price and get progressively more expensive as they scale up.
- Reliable tech support
When it comes to your daily operations, technical difficulties can be a major limitation. If you or your employees can’t access important files when they’re needed, it could be a very big blow to productivity. Help and technical support services vary from service to service. The best services respond promptly and have someone available to help you 24/7.

Best Cloud file sharing platform

There are multiple cloud sharing services in existence now, and more are coming up by the day, each offering something different and the choice on which to use depends on the individual business needs.

Here is a list of some of the top sharing service
- DropBox
This is one of the top cloud sharing service. It provides small and medium businesses with flexible pricing plans that can be used by organizations of all sizes. It uses off-site servers for file storage and sharing. The solution allows you to automatically sync your files online and across the devices you use. Files can be managed as you do on your desktop.
- Google Drive
This is a cloud storage service that allows you to store your files, videos, music, photos, etc. in a single location. It automatically syncs your data with all the devices linked to your account, which means they immediately receive the updates and changes you make.
- Box
This is a file-sharing service that provides secure collaboration from any device. You can use it to easily manage and share files across your companies. The service is used by more than 50,000 organizations worldwide.
- Apple iCloud
This is a cloud-based file-syncing and storage solution that enables users to store files in the cloud. The stored files are automatically synced to all devices in the account, including both Windows and Mac systems. The service comes with offerings such as the iCloud Photo Library and iCloud Drive, where you can keep all your files stored securely and updated everywhere.
- OneDrive for Business
One Drive for Business syncs files in real time, so users need not worry about working with outdated version of their documents and other files. It is regarded as one of the best file sharing application in the market, leveraging Microsoft’s vast experience and resources to provide customers with a stable and well-protected system to collaborate with shared files. As a key component of Microsoft’s Sharepoint server and Microsoft 365, the cloud-based platform provides customers with the flexibility of a fully mobile system to allow teams to work together from anywhere in the world.
- Egnyte
This can be a beneficial and valuable addition to businesses of any size looking to empower and simplify file sharing. With its auto synchronization, cloud archiving, unlimited API integrations, and many similar out-of-the-box features, Egnyte is truly a competent cloud file sharing platform.

Some Free open-source cloud sharing platform and their features

There are also some free and open source cloud sharing platforms that can still offer quality service.
- NextCloud
This is arguably the most popular open source cloud file sharing service. Apart from sharing files, it allows you to share calendars, contacts, emails and includes professional features like team collaboration and data synchronization and it packs text and video chat apps.
- Ceph
Ceph is an open source distributed object, block, and file storage platform that uses a POSIX-compliant network file system in order to provide large data storage, high performance, and optimum support for legacy applications.
- Aurora Files
Aurora Files is a developer friendly, encrypted file-sharing software. It has support for Google Drive and Dropbox as network logins, Zipped file viewer, and MS Office file viewer.
- YouTransfer
YouTransfer is an open source file transfer cloud service that has a Docker image for container users. The file transfer process works via link sharing via email, message, or any other sharing method together with an optional message.
- Pydio Cells
Pydio Cells is a Golang-based on-premise file management platform that aims to provide reliable file hosting, synchronization, and sharing. It has a strong emphasis on security and can be deployed on any server type of your choosing.

Today storing data online on cloud servers is the next big thing as it allows unlimited storage. Most companies are choosing cloud storage of files and data. CloudWare Technologies can give you quality cloud based storage and file sharing services. Providing you with the most suitable option for storing data online digitally. Try CloudWare Today!
July 12, 2019
Free e-mail accounts best suited for your business
An Email Account or electronic mail account, is a virtual address for sending Messages between two or more people via an electronic device.

Communication through emails is made possible by email protocols, as they help to transmit information through the main server to the intended party. The two commonly used Email protocols are POP3 and IMAP.

POP3 (Post Office Protocol 3) provides a simple, standardized way for users to access mailboxes and download messages to their computers. POP3 downloads email from a server to a single computer, then deletes it from the server. Because your messages get downloaded to a single computer or device.

IMAP (Internet Message Access Protocol) is the more recommended option because it allows you to check your emails from multiple devices, such as a work laptop, a home computer, or a tablet, smartphone, or other mobile device.

With the growing Demand of Emails, It can be a challenge to find a Favorable email service provider at no cost that balances the right features with usability.

FREE EMAIL SERVICES AND SOME OF THEIR UNIQUE FEATURES:
1. GMAIL (Google Mail) – 15 GB Mail storage space and enables other google suites functionalities like video conferencing, chatting and file sharing.
2. AOL (America Online) – One of the most unique and fascinating feature of AOL is, it gives unlimited email storage.
3. Outlook – Outlook gives you a storage space of 15 GB and also allows for multiple app integration, meaning It can seamlessly connect to other Apps like, Skype, Facebook, PayPal etc
4. Zoho – Though as compared to the above mentioned on the list, Zoho gives just 5 GB storage space, but its unique feature is that it allows you to customize your own domain name. Meaning it doesn’t have to end with @zoho.com but rather username@yourdomainname.com
5. Mail.com – This is also one of the free email options that doesn’t have an abundance of storage space giving just 2 GB of storage, but Just like ZOHO it gives the option of a customizable domain name and also a scheduling calendar.
6. Yahoo! Mail – Yahoo mail allows for 1 TB email storage and its Media attachment history makes it very unique, as you can preview all media attachment you’ve sent Via yahoo mail.
7. ProtonMail – With Just 500 MB it provides you with full email encryption. For those who send sensitive messages be rest assured your messages won’t be seen by just anybody and it disappears after a month.
Emails provide you with a simple, standardized way for users to access mailboxes, download messages to their computers exchange correspondence, and connect both formally and informally. At CloudWare, we offer affordable email setup and other related services like email marketing and quality online mailing solutions that can further benefit you and your business of whatever scale. Try CloudWare Today!
June 21, 2019
Social media and its benefits to modern day businesses.
Social networking is the use of Internet-based social media sites to stay connected with friends, family, colleagues, customers, or clients. Social networking can have a social purpose, a business purpose, or both. Social networking has become a significant base for marketers seeking to engage customers and customers seeking specific products and services.

Social media gives you the opportunity to connect to a million of people with little or no cost incurred while also staying in contact with already existing customers.

Popular social media Applications and their active users

Popular social media platforms

Facebook – 2.23 Billion Monthly active users

Youtube – 1.9 Billion Monthly active users

Whatsapp – 1.5 Billion Monthly Active Users

Instagram – 1 Billion Monthly active Users

Twitter – 335 Million Monthly Active Users

Having an active social network for your business can give you an online presence, can increase your number of customers and consequently improve your returns.

BENEFITS OF SOCIAL NETWORKING TO YOUR BUSINESS

Here are some of the ways your business can benefit from actively pushing social networking:
- Creating a relatable brand value
The more you can create 1:1 relationships with people, the more likely those people are to do business with you. Social media enables you to foster that kind of relationship with infinitely more people than you would be able to meet if they just walked into your storefront.
- Make Your Brand an Industry Leader
As noted, people buy from people who they like and trust, and social media offers you the chance to become the go-to thought leader when people want to know about your specific industry.
- From social media following to customer
An active, engaging social presence can help keep your brand top of mind, so when a person is ready to purchase, again, they come to you first.
- Customer service opportunities
Social media provides you with the opportunity to answer costumer complaints. The faster you can respond, and the better you are able to help, the more likely it is that those people will become customers, and recommend your business to others.
- Learn about your customers
Take advantage of the analytics that every social network offers. Using the insights available, you can tailor your strategies to best speak to your target market/s.

Social networks help people keep connected with their friends and family and is an easy way to be aware of what everyone is up to each day in your social circle.

At CloudWare Technologies, we can effectively boost your online presence and give you the necessary engagements that would take your business to greater heights. Try CloudWare Today!
June 21, 2019